- A coordinator and a co-coordinator
- Room/Hall which can accommodate min.25 people.
- Good lighting/ventilating conditions
- Toilets.
- Place for lunch distribution (optional)/ can be managed in the same hall.
- Easy Access.
- Any body who has the confidence of managing a centre in all aspects can become a coordinator.
- All MS and above Karyakartas are expected to coordinate one centre each.
Can a coordinator have co-coordinator?
- Yes, he can have a co-coordinator. Infact, it is highly encouraged, who can share some of the responsibility for organizing.
- Other Swayamsevaks in the
Guidelines for a coordinator/ co-coordinator:
- Better prepare one rubber stamp giving details of coordinator’s name, phone number and email id, for stamping the leaflets and receipts (can use other methods also – such as, writing on every leafs, using printed stickers etc.).
- Registering 25 people for the workshop (max.30 and min.20
- Chairs for sitting.
- Water vyavasta
- Breakfast/ lunch/ tea vyavasta – such that it reaches within time.
- Arranging a TV or a laptop with wide screen, for showing CDs.
- Arranging blackboard/ white board and other paraphernalia for this, wherever possible.
- Arranging transportation facility for the Samskrit Bharati people or paying the transportation expenses.
- Arranging exhibition – of Scientific charts given by Samskrita Bharati and of other items.
- Bhandar – of Samskrita Bharati books/ CDs etc.
- During workshop, need to register persons who are interested in correspondence course or Samskrit magazines.
- On 2nd day evening (Sunday, 23rd), all the account should be cleared with Valay Vyavasta Pramukhs assigned with this activity – it includes Bhandar, exhibition materials, accounts etc.
- 5% of the total registration collected, should be given to Valay Vyavasta Pramukhs assigned this activity.
Items available from Valay to a centre:
- Atleast 4 posters
- Atleast 60 leaflets
- 3 receipt books, each having 10 leafs.
- Additional copies of above items will be available with Sri Devanand (9449824519), Sri Prabhat and Sri Madhusudan (9448417736).
- Bhandar/ exhibition materials/ distribution materials – one week prior to the workshop.
Registration:
- Registration fee per person, for adults – Rs.200/- and children (6 to 12 years) – Rs.100/-
- Family participation is encouraged.
- Children are allowed only when parent participates.
- Restrict to 25 only.
- First come, first serve basis.
Items available for Valay from Kendra:
- Posters, leaflets, receipt books are already made available. 3 receipt books for each centre.
- Bhandar/ exhibition materials/ distribution materials – two weeks prior to the workshop and should be collected from Sri Madhusudan.
Role of Valay Vyavasta Pramukhs assigned with this activity:
- Collect items from Kendra (Sri Madhusudan) – 2 weeks prior to the workshop from Aksharam.
- Distribute them to the centres in our Valay.
- Settle the accounts of all the centres by 23rd evening – includes Registration/ Bhandar/ exhibition materials/ 5% collection from each centre.
- Settle the valay account with Kendra (Sri Madhusudan) by subsequent week-end.
Point of contacts (PC):
- Point of contacts for a centre is centre coordinator – PCC.
- Point of contacts for a valay is Valay KVs or any other assigned person –PCV
- Point of contacts for a Khand is Khand KVs – PCK
- Point of contact for overall activity – Sri Devanand, 9449824519.
Accounts related contacts (AC):
- At centre level – coordinators only – PCC is also ACC
- At valay level – Valay Vyavasta Pramukhs or assigned persons – ACV
- Account related contact for overall activity – Sri Madhusudan, 9448417736.
